Annual Compliances By Small Private Limited Companies
| S.No. | Description | Section & Rules | Particulars of Compliance(s) | |
| 1 | Resident Director | 149(3) | Every company to ensure that it has at least one director who stays in India for a total period of not less than 182 days during the financial year.
In the case of a newly incorporated company the requirement will apply proportionately at the end of the financial year in which it is incorporated. |
|
| 2 | Receipt of
MBP-1 |
184(1) | Form
MBP-1 |
In every financial year in the first Board Meeting every director is required to disclose his interest in other entities in Form MBP-1 to the company.
Thereafter he is required to submit fresh MBP-1 as and when there is change in his interest from the earlier given MBP-1. |
| 3 | Receipt of
DIR-8 |
164(2) read Rule 14 of Companies (Appointment & Qualification of Directors) Rules, 2014 |
Form
DIR-8 |
In the beginning of each financial year, every director of the company has to file with the company disclosure of non-disqualification. |
| 4. | E-Forms Filing
Requirements |
92 | E-Form
MGT-7A |
Annual Return: Every small company will file its Annual Return within 60 days of holding of AGM. Annual Return will be filed for the period 1st April to 31st March. |
| 5. | 137 | E-Form
AOC-4 |
Financial Statements: Every small company is required to file its annual financial statements (Balance Sheet, Statement of Profit & Loss Account, Notes on Accounts and Directors and auditors’ report) in this form. | |
| 6 | Directors’
Report |
134 | Directors’ Report is to be prepared by mentioning all the information as asked for under section 134. | |
| 7 | Circulation of Fin. Stts. and other relevant documents | 136 | Every company will send to the members of the company audited financial statements, notes on accounts, directors’ and auditors’ report atleast clear 21 days before the date of the AGM, unless the AGM is called on a shorter notice. | |
| 8 | Notice of AGM | 101 & SS-II | Every Notice of AGM of a small company will be prepared as per s. 101 of the Companies Act, 2013 and SS-II. | |
| 9 | Board Meetings | 173(5) & SS-1 | A small company shall be deemed to have complied with the provisions of this section if atleast one meeting of the Board of Directors has been conducted in each half of a calendar year and the gap between the two meetings is not less than 90 days. | |
| 10 | Appointment of Auditor | 139 | E-Form
ADT-1 |
A small company shall appoint an auditor for 5 years at AGM and file e-form ADT-1 accordingly. |
| All the above 10 yearly compliances are mandatory for every small private limited company. Other than these there may be event-based compliances. | ||||
